Meeting Cost Calculator — Free Online Tool

The Meeting Cost Calculator multiplies the number of attendees by their hourly cost and the meeting's duration to show what it costs the organisation in salary time.

The figure is usually startling, which is the point. A one-hour meeting with eight mid-salary people is a substantial expense, and it recurs every week if the meeting is a standing one — the annual cost of a weekly meeting is a number that changes how people think about whether it should exist. Meeting time is generally invisible in budgets in a way that software licences and travel are not, despite typically costing far more.

Two things the raw calculation understates. Salary is not the full cost of an employee — benefits, taxes, equipment, and overheads mean the true cost is meaningfully higher than the salary figure, often by a third or more. And the disruption cost is real but unmeasured: a meeting in the middle of an afternoon does not consume one hour, it fragments the surrounding block into two periods too short for focused work, which is why several scattered meetings can consume a day.

What to do with the number is the useful part. It rarely justifies cancelling meetings outright, but it does justify shortening them, cutting the attendee list to people who actually need to be there, and asking whether a decision that could be made in writing needs everyone in a room.

Calculation happens in your browser; salary figures are never transmitted.

Our Meeting Cost Calculator is completely free to use with no signup required. For this tool, processing runs in your browser — your files and data stay on your device and are not uploaded to our servers.

Whether you are a developer, designer, student, or business owner, this tool is designed to save you time and make your workflow more efficient. Bookmark this page to access it whenever you need it — it will always be free.